An inventory report is a fundamental element of any real estate rental, whether it's for an apartment or a house. It is a detailed document that describes the condition of the rented property at the beginning and end of the lease. Although it may seem tedious, the inventory report is of crucial importance for both landlords and tenants, so it is essential to pay special attention to it.

For Landlords

• Property Protection: The initial inventory report allows the landlord to document the exact condition of the property before the tenant's move-in. This can be invaluable in case of future disputes regarding damages or normal wear and tear on the property. It allows the landlord to determine what falls under the tenant's responsibility in case of necessary repairs.
• Dispute Prevention: When the condition of the property is clearly established in a document signed by both parties, it significantly reduces the risk of disputes at the end of the lease. Landlords have documented evidence of the initial condition of the property, which facilitates conflict resolution.
• Assessment of Damages: In the event of damage or harm caused by the tenant during the lease, the final inventory report helps determine the extent of necessary repairs and withhold the corresponding amount from the security deposit.

For Tenants

• Protection against False Claims: The initial inventory report also protects tenants. It provides evidence of the property's condition at the beginning of the lease, preventing the landlord from making unfair claims regarding pre-existing damages at the end of the lease.
• Clear Responsibility: Tenants are responsible for maintaining the property in good condition during the lease, but that does not mean they are required to repair items that were already damaged. The initial inventory report clarifies which items were already in poor condition before their arrival.
• Security Deposit Protection: The final inventory report is essential for recovering the security deposit at the end of the lease. If the tenant has maintained the property in good condition, the inventory report serves as proof to obtain a full refund of the deposit.

Read the article: Rental Guarantee in Luxembourg

Important Tips

When conducting the inventory report, be systematic and detailed. Take photos to document the condition of each room and every item.

Conduct the inventory report process in the presence of both parties, the landlord (or the real estate agency representing them) and the tenant, so that all observations are shared and accepted. Insist that any damages noticed during this initial inventory report are recorded.

Be sure to keep a dated and signed copy of the inventory report for both parties. This will be crucial in case of disputes.

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